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Communication Policy

Pediatric Dental Centers Communication Policy.

Effective Date: 07/23/2023.


 At Pediatric Dental Centers, we are committed to providing excellent dental care and ensuring effective communication with our patients, staff, and other stakeholders. This Communication Policy outlines our guidelines and expectations for clear, respectful, and professional communication. By engaging with us, you agree to adhere to the following principles:

Patient Communication:

1.1. We prioritize clear and effective communication with our patients. Our team members are trained to provide explanations about treatment options, procedures, and any relevant oral health information in a manner that is easy to understand.

1.2. We encourage patients to ask questions and seek clarification about their child’s dental care. Our staff will be attentive to patient inquiries and provide prompt and accurate responses.

1.3. In the event of unexpected treatment changes or delays, we will inform the patient or their parent/guardian promptly and explain the reasons for the adjustments.

1.4. We respect patient privacy and will only discuss personal or health-related information with the patient, their parent/guardian (if applicable), or authorized representatives.

Staff Communication:

2.1. Effective communication is essential among our dental team members to ensure seamless patient care and a positive work environment.

2.2. We encourage open and respectful communication among staff members, promoting a collaborative atmosphere where ideas and concerns can be freely shared.

2.3. Staff members are expected to actively listen to one another and address any conflicts or misunderstandings in a professional manner.

2.4. All staff members should demonstrate patience and empathy when communicating with patients and their families.

Appointment Communication:

3.1. Our office staff will make every effort to schedule appointments at a time convenient for the patient and minimize waiting times.

3.2. In the event of appointment changes or cancellations, we will provide patients with adequate notice and offer alternative scheduling options whenever possible.

3.3. We encourage patients to arrive on time for their appointments and inform us in advance if they need to reschedule.

Communication Channels:

4.1. Patients can communicate with our office through various channels, including in-person, phone calls, emails, and online messaging (if applicable).

4.2. We will respond to patient inquiries and messages promptly and professionally during our regular office hours.

4.3. For urgent or emergency situations, patients are advised to contact us immediately through our emergency contact number.

Feedback and Concerns:

5.1. We value patient feedback and encourage patients to share their experiences, suggestions, and concerns with us.

5.2. Patient feedback will be used to improve our services and ensure that we continue to meet patient expectations.

5.3. Patients can provide feedback in person, through surveys, or via our website (if applicable).

By adhering to this Communication Policy, we aim to provide a positive and supportive experience for our patients and create a cohesive and respectful work environment for our staff. If you have any questions or need further clarification about our communication guidelines, please do not hesitate to reach out to our office.

By signing below, you acknowledge that you have read and understood Pediatric Dental Centers’ Communication Policy and agree to comply with its principles.

Patient Name: _______________________________________________

Signature: __________________________________________________

Date: ______________________________________________________


In which location would you like to schedule your appointment?

The patients we see range in age from 6 months to 20 years old.